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Undersecretaries Assistant Secretaries Agency and Assistance Manager Local Manager Colleges Unit Superintendents Consumer Simple and Supplementary Colleges Heads Others Alarmed

Undersecretaries Assistant Secretaries Agency and Assistance Manager Local Manager Colleges Unit Superintendents Consumer Simple and Supplementary Colleges Heads Others Alarmed

1. The office of training (DepEd) fears the confined specifications from the pass of students’ class reports, which determines typical activities and practices about ask, and release of learners’ version 137 (lasting history) and version 138 (Report credit) in all of the open public schools across the country.

2. This plan aims to guarantee the sleek and productive seeking and releasing of students’ school information without inconveniencing the students and parents.

3. All DepEd sales and other related issuances, regulations, and specifications, which have been irreconcilable because of this coverage, include hereby repealed, rescinded, or modified accordingly.



I. Rationale

There are 2 fundamental college information that reveal the learner’s account and academic and extra-curricular standings: kind 137, known as the Permanent Record, which contains the learner’s member profile and old educational report, and kind 138 or even the Report credit which ultimately shows the educational efficiency of a learner in certain school annum. DepEd Purchase No. 8, s. 2015, the class room test strategy, offered the principles regarding expertise for involved in ways 137 and 138.

Form 138 is definitely issued to score 1 to 10 students every end of the grading cycle while score 11 to 12 will receive it every close term. To the end of the college yr, type 138 is actually a required document for a learner enrolling to another score amount as it likewise shows the learner’s promotional condition. But then, school authorities obtain the making of type 137 of levels 1 to 12 students that exchange to some other college or transition from basic to supplementary.

During the lack of defined methods, the procedure of requesting and releasing of official class lists of students may differ per college. This plan shall build the tasks becoming followed by your faculty in controlling the learner’s faculty forms when students join, exchange institutes, and request relevant information for any other pertinent purposes.

II. Setting of Policy

This arrange will develop standard systems and standards within the ask and launch of students’ Form 137 (lasting track record) and type 138 (document credit) in most universities and educational institutions section practices (SDOs) nationwide.

III. Definition of Names

  1. Form 137 (long-term Record) – permanent class student track record expressing the old scholastic and co-curricular track record associated with the learner
  2. Version 138 (document Card) – post expressing the scholastic capabilities of a student in a provided faculty 12 months
  3. Receiving Faculty – the college seeking when it comes to lasting lists of a moving learner
  4. Coming University – the school publishing the long lasting reports of a transferring student

IV. Strategy Statement

The Department hereby confirms the regular procedures and methodologies in seeking and publishing of learner’s college information. This procedure sticks to the DepEd’s eyesight, quest and heart values and signs up for the axioms of:

a. absolutely free, high quality fundamental education;

b. Clearness and liability;

c. convenience and timely discharge of learners’ school reports; and

d. safety and confidentiality of learners’ lists.

Instructions on Learner’s University Information

This plan details the regular standards in the exchange of students’ college records. This insurance highlights the functions in requesting the long-lasting class lists (Form 137) for a competent exchange of files without inconveniencing mom and dad or even the learners.

To be sure the productive launch and exchange of students’ college information, this shall be seen:

a. The send of reports of learners must made simple and fast without encumbering the learners and mother. However, this absolutely will not just jeopardize the privacy and security of faculty record.

b. getting educational institutions shall get all long lasting data (type 137) of all incoming students prior to the close of very first grading period. For transferred-in learners throughout the university year, move of documentation will be secured four weeks (30) from the first-day of faculty presence.

c. students and/or his or her folks or parent are certainly not permitted to hand-carry the long-lasting record (Form 137) toward the receiving faculty.

d. Just in case of unavailability of Form 137 because of situations beyond the management, the review on advertising (School type 5) may be used as alternative, you see at institutes department company (SDO).

e. The Learner Facts process (LIS) shall be put as program through the ask and launch of learner school registers; thus the exchange shall purely getting between your obtaining and coming schooling just.

The next treatments must be followed to help the consult and production steps:

A. School-to-School Pass of Version 137

The majority of operations on pass of learner’s faculty report generally happen during enrolment duration and following the orifice of training courses. To facilitate the soft and fast transfer of registers, the flowchart below represent the process of demand and discharge of learners’ Form 137between the receiving college and originating class;

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